December+Follow+Up+3

December 20th 2007

To: barlas mitch; reynolds amy; mcdermott j; edwards v; burt Shelley Cc: bracco w; bader t; azoulay c; feaster b; lindsay c; tfischer; nwoods; cmazza4 Subject: Council Con Call Follow Up

Hello Course Coordinator Council,

Thank you for your valuable participation in Tuesday’s Course Coordinator Council conference call.

Bronx: Shelley Burt North Brooklyn: Valrie Edwards Manhattan: Amy Reynolds Staten Island/So Bro: Jim McDermott Queens: Mitch Barlas Central: Lisa Nielsen/Christine Mazza
 * Conference Call Participants:**

· All Council documents and materials will be posted to https://iworking.wikispaces.com/Council so that it is easier to find and access documents, agendas, and materials. · Christine will send an Outlook Invite for an on-site meeting at Court Square for Tuesday, January 8th since the holidays resulted in our inability to have a December on-site meeting.
 * General**

· Yearly PD Report o This document was shared an optional document to use to make monthly reporting easier. It is a place to capture PD summary information (i.e. attendance, enrollment, survey score, etc.) following each activity. · Evaluation o Jim created a link that can be used: [|www.OITLive.com/evaluate] o Streamlined evaluation has been tested and received positive reaction o It is still important to walk participants through the evaluation and perhaps following lunch mention the time this will take place to prevent people from completing incorrectly early and on their own o Reminder to use iProgram name when creating filters · Summary Sheet o The “Excel Evaluation Survey Results” document has been updated to capture the “Satisfaction Rate” for monthly reports that does not result in a negative impact of Neutral responses. · Sign In Sheet o We will use the sheet provided by Marcia Lyles along with “Signature Only” on the ProTraxx sheet until we are told otherwise. o We are investigating if ProTraxx can generate a sheet fulfilling Marcia Lyles requirements.
 * PD Documentation (https://iworking.wikispaces.com/Council+Documents)**

· Meeting name will be listed as: o OIT(Borough Single Letter Code): Month: Meeting Name o Example - OITM: January: Tech Liaison Meeting · Tech Liaison Meeting plans and agendas can be shared at https://iworking.wikispaces.com/Tech+Liaisons. · Tabula Digita can present at Tech Liaison meetings by contacting Steven Hoy at shoy@tabuladigita.com.
 * Tech Liaison Meetings**

· ProTraxx o We have a process in place to record on-site consultation at https://iworking.wikispaces.com/Recording+On-site+Consultation+in+ProTraxx. o Each Course Coordinator will test the process out and provide feedback at our next meeting. Recording On-site Consultation in ProTraxx. Needs standardization · Standardizing OIT Consultation o Question: Is this different from the iLead consultation? o What can each Course Coordinator bring back to the council to share tools they are using for OIT Consultation? o What are the tools and process that will be used for OIT Consultations? Consider: § Where is the school now? · How would each iProgram assess/measure a school through their lens i.e. o iLearn – How do we measure/assess the 21 st Century student? o iTeach – How do we measure/assess the 21st Century teacher? o iCoach – How do we measure/assess the 21st Century Coach/Staff developer providing instructional technology support? o iLead – How do we measure/assess the 21st Century leader o iSite – How do we measure/asses the use of online tools, support, collaboration? o iSupport – How do we measure/assess the hardware and support in a school? Question-should DIIT participate? · Can we create an assessment through the iPrograms lens that gives school an Instructional Technology ranking in each area and a total score? § Growth Plan · Can the measure/assessment feed into a growth plan that correlates with support each iProgram offers i.e. recommended classes, follow up consultation § Measuring Growth · How will we measure growth after the plan has been provided and implemented? Can we use the assessment/rubric again to measure growth? When do we recommend follow up for a growth assessment? Yearly?
 * OIT Consultation**

· Course coordinators will ensure all location info is up-to-date to ensure all information about using sites is clear including (Name/ Address/ Booking Contact Information/ Phone/ Directions/ Transportation/ Booking Instructions/ About/ Instructions for Site Managers/ Training Center Protocols/ Cafeteria/ Nearby eating establishments/menus) · Course Coordinators can review an example at https://iworking.wikispaces.com/Central+Training+Sites o Upon request, Christine will assist Course Coordinators with production of these materials.
 * Location (https://iworking.wikispaces.com/OIT+Training+Sites)**

· All candidates you want to hire must be submitted for Troy's approval by emailing him to inform him of final selections and requesting he approve in the “Positions” Tab: Columns H-J. · Christine will continue to inform candidates that we received their resume. · The committee suggests we do not interview candidates we are not interested in hiring as we believe per session posting rules do not require that we interview all candidates and interviewing those we are not interested in hiring will send up red flags. o iPrograms are only interviewing candidates they are considering hiring. o iProgram Course Coordinators will collaborate with any other iProgram who also wants to hire a candidate to coordinate the interview process. · We must be careful when sorting not to sort interview questions · Interviews should be completed this month
 * iHire - http://spreadsheets.google.com/pub?key=puxHJ7Ga7C5r7QjbxsQR2YQ**

· Awaiting approval from OITComm for recurring communications (reminders, non attendance, class notification, etc.). Lisa followed up this week. An, email will be sent to Council when the documents are approved.
 * OIT Communications**

· Amy followed up with the suggestion by the committee to have a place on the OIT website for participants who want info about future classes to sign up. This can be a website feature. · Jim suggested that they may want to look into [|http://www.mailchimp.com] to automate sending of approved marketing information. This will be discussed in the Marketing committee.
 * OIT Website**

· Recommendation not to use the feature to record conference calls · Awaiting Troy’s recommendation on using [|www.freeconferencecall.com] or the service Directors use
 * Conference calls**

· End-of-year celebration o How will people register for this? By Borough? o If there are competitions (i.e Podcasting, Videocasting, Powerpoint) for students and teachers, how will people register for this?
 * Marketing**

· iLearn: Tabula Digita -Lessons Learned: o These competitions are effective in encouraging excitement about the content area and in increasing student achievement and motivation. · Buses can't leave schools until about 9 and arrive about 10 at locations. Buses depart site by 1. Consider this when scheduling events.
 * iProgram Updates (Course Coordinator Issues/Concerns/Lessons Learned)**

I wish everyone a happy and festive holiday season and look forward to seeing you in the New Year on Tuesday, January 8th at 9:00 a.m. at Court Square. The agenda resides at https://iworking.wikispaces.com/1-8-08+Council+Agenda. Please use the discussion tab if you’d like to discuss any items prior to the meeting or suggest additional agenda items by posting them on the bottom of the agenda.

Sincerely,

Lisa Nielsen