12-11-07+Council+Agenda

Return to Council Agendas


 * Agenda Items - Tuesday, December 11, 2007**

Agenda review/revise
 * Welcome**

Meeting Overview Questions
 * Director Meeting - Review Minutes (Column G)**

ProTraxx Updates? (Christine) -If classes are canceled (Delete class, enrollments, and activity class) -Search your iProgram activities and ensure they correlate with Famis -After class ensure attendance is taken and that class is closed -If we send someone out under consultation, we need to determine how to handle this registration. Borough will coordinate with the Prong when providing consultation services. There is one Activity in ProTraxx and five activity classes by Borough. Consultation will now be removed from each Prong. (Christine will follow up.) Famis Updates? (Christine) -Consultation is now a blanket listing under OIT PD Catalog? (Christine) Services Template? (Christine/Amy) OITLive (Amy) BIT Calendar? - Location, Times, Dates
 * iProgram Class Updates/Questions**

Evaluation (Go to Evaluation Tab) -Technical Issues -Design -Condense/revise questions -Filter questions? PD Summary Sheet -Excel Template Update --Survey Average -PD Sign In
 * PD Protocol Documents (https://iworking.wikispaces.com/Evaluations)**

-Awaiting approval -Include OITComm only on final communication
 * Communications http://oit.wikispaces.com/Communication**

Comments? Director Feedback?
 * Course Coordinate Status Report: http://docs.google.com/Doc?id=dc79b7fj_15pkz6k9**

Confirm agreed upon minimum enrollment When minimum is not met participants receive a class cancellation letter. -Valrie Edwards is composing a draft for approval Service Template Approval and Population - Process is being revamped by Troy and Teri Status of Material Creation for Web i.e. Facilitator Agenda, Participant Agenda, resources, & (PP, Blog, and/or Wiki) Blog/Wiki creation status - Jim/Amy - Will present at January Meeting Questions/Comments
 * PD Rubric (http://spreadsheets.google.com/ccc?key=pKH-9XObB1T03rdCD_4HBdQ&hl=en)**

Status: -Missing candidates -Position descriptions updates -iProgram specific questions -Resume review Questions?
 * iHire - iHire.wikispaces.com http://spreadsheets.google.com/pub?key=puxHJ7Ga7C5r7QjbxsQR2YQ**

-OIT Slogan Contest -End-of-year celebration: City-wide podcasting competition
 * Marketing**

-Process Refinement Ideas --Place everything in the Services Template database and that will populate iSite, Famis Spreadsheet --Still to be populated are BIT Calendar, ProTraxx -Material Creation -Standardizing website population with PD -Review Evaluations -Summer Planning -2008 Planning -2009 Planning
 * Items for Future Agendas**

-Every Tuesday con call from 3-4 -Last Tuesday of each month onsite
 * Future Meetings**

-If we send someone out under consultation, we need to determine how to handle this registration. Borough will coordinate with the Prong when providing consultation services. There is one Activity in ProTraxx and five activity classes by Borough. Consultation will now be removed from each Prong. (Christine will follow up.) -Determine how to capture information about participants who want info about future classes
 * Follow Up Items/Next Steps**