Council+Follow+Up+01+15+08

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Hello C3ers! Thank you for your participation in our last meeting. Below is the meeting follow up chock full of Action Items :)
 * MEETING DETAILS**
 * Date:** January 15, 2008
 * Time:** 2:00 - 3:30
 * Location:** Online Meeting

Bronx: Shelley Burt North Brooklyn: Valrie Edwards Manhattan: Carol Franken (Designee for Amy Reynolds) Manhattan: Michael Columbia (Providing technical assistance for virtual meeting) Staten Island/So Bro: Absent Queens: Mitch Barlas Central: Lisa Nielsen/Christine Mazza
 * Participants:**
 * AGENDA ITEMS**

Action Item CCs - Course Coordinators provide PW submissions monthly (1/22, 2/11, 3/17, 4/14, 5/12, 6/19) for activities with at least 10 seats available to __OITCOMM@schools.nyc.gov__ as follows: > **FORMAT** (10 Point Arial) > iProgram: Day, Date, Time – Activity Title > Location Name, Location Address, Link to Location Directions, $Cost, FAMIS #, Register at ProTraxx link
 * Communication** - __Principals Weekly Submission__

Action Item Jim -Share with the group the idea to revisit the format next time and consider putting the title first as follows

iLead: Title > Day, Date Time > Location Name, Location Address, Link to Location Directions, $Cost, FAMIS #, Register at ProTraxx link

Action Item Jemimah - Request for OITCOMM to send out a reminder with the format on the Thursday prior to each of the above deadlines.

PD Summary
 * PD Documentation (****__https://iworking.wikispaces.com/Council+Documents__****)**

There will be an updated monthly summary that captures the PD Summary information, but it does not have to be attached, but it has to be captured.

Evaluation

Be prepared to submit rating average and satisfaction percentage on monthly report

Status - Manhattan connectivity issue – Carol and Mike were not aware.

Action Item Amy - Provide update.

Attendance

Action Item CCs – Boroughs will run a customized report to generate attendance records

Action Item Christine - Work with James and Jemimah to ensure ProTraxx sign in sheet is updated

Action Item CCs – Ensure method is established for participant to confirm information is correct and if it is not there will be directions to update information.

When entering attendance course coordinators will ensure participant information has been updated

Action Item Christine - Create directions on updating profiles that CCs will ensure resides at the registration / sign in area OIT Consultation
 * ProTraxx Protocol Review**

Reviewed and checked for understanding ProTraxx posting procedure at __https://iworking.wikispaces.com/Recording+On-e+Consultation+in+ProTraxx__

Protocol process needs to be revisited since individual borough Activity class set up will not allow participants to be registered on more than one date in the same activity class. Hence, if a school has more than one on-site consultation it can not be reflected in Protraxx. At our next meeting we will discuss if ProTraxx is the correct tool for this as the iLead Consultation form may serve our purpose.

Discussed that there is no evaluation and there should be.

Action Item Jim - Decision to have a possible evaluation created, reviewed and shared with Directors for feedback. Request for Jim to create this because of his evaluation expertise and iLead role in already taking the first steps in 2007/2008 OIT Consultation. Other team members will assist upon request.

What are the FAMIS numbers? TLINST320 – Full Day | TLINST321 – Half Day

Clarification that class is created in ProTraxx and not public and Course Coordinator will register participants.

Action Item CCs - Update information at Location link Concern: Posting information about the training site regarding what equipment resides at a training site because of security reasons.
 * Location (****__https://iworking.wikispaces.com/OIT+Training+Sites)__**

Goal: Those using the site will have an understanding of the 21st Century work they can do.

Recommendation: Take pictures of site for inclusion on the link. Would be helpful for participants to see the outside of the building. Would be nice to have exciting looking pictures with participants in action. Action Item Amy – Bring the need for a location link to the attention of iSite so that once location info is updated a link can be included so participants and others can get training site info with a click.

Action Item CCs - Employ and respond to ongoing class approval procedure If your iProgram has a new class…
 * Class Approvals**

Course Coordinator will prepare new classes for approval and email Council with class name(s), brief description, and link to where materials are posted for review.

Note: Services Template login is iProgram (i.e. iSite, iTeach…) and Password is Welcome 1

Council members will review description and materials and bring them to the attention of their directors for approval

Council members will post Director’s response on OIT Offerings Google Doc at __http://spreadsheets.google.com/pub?key=puxHJ7Ga7C5pHtBB7HisTdQ__.__

iProgram Council member will work with Council members to secure approval from all members. Once the iProgram Council member proposing new classes has secured and received feedback from all iPrograms, they email Lisa and Christine to notify them the class is ready for Troy’s approval.

Troy will make final approval on classes within one week of notification that class is ready for review.

Upon approval, Christine will provide Course Coordinator with FAMIS number.

Action Item Christine - Christine will provide Course Coordinators with a blank FAMIS sheet.

Action Item CCs - Cancel classes with low enrollment iPrograms will follow the agreed upon 2 business day cancellation of classes that have enrollment below 33% prior to March and below 66% beginning March.
 * Class Cancellations**

Director approval is required if this procedure is not adhered to.

Action Item CCs - iPrograms will gain approval from Troy before hiring.
 * iHire -** [|**__http://spreadsheets.google.com/pub?key=puxHJ7Ga7C5r7QjbxsQR2YQ__**]

Action Item CCs - Council members will post information at OITConsultation about tools and processes their iProgram uses for onsite consultation to determine: Where is the school now through the lens of each iProgram.
 * Standardizing OIT Consultation**

How do we assess/measure the 21st Century Student (iLearn), Leader (iLead), Teach (iTeach), Coach (iCoach), online tools, support, collaboration (iCoach)

Where can the school go?

What does your growth plan look like?

Measuring Growth

How can the measurement/assessment feed into a growth plan that correlates with support each iProgram offers i.e. recommended classes, follow up consultation?

How will we measure growth after the plan has been provided and implemented? Can we use the assessment/rubric again to measure growth? When do we recommend follow up for a growth assessment? Yearly? Action Item Lisa/Christine - Will contact Directors to set up a time that we can join them or a team member on a consultation.

Action Item CCs - Council members will review the process Mitch presented and are invited to provide feedback at Council Working Process__. Action Item Lisa - Lisa will discuss working process with Council members who express interest and OIT Director and present collective recommendation to the Council to try out with an opportunity to refine and revise. Lisa will create collaborative spaces and implement recommendations from other Council members so they are available to try out. These will be posted at Council Working Process for review and discussion at the next meeting.
 * Council Working Process**

Presented OIT Directors recommendation that Council agrees on standards for PD material that result in PD having the ability to build capacity and be turn keyed.
 * Material Creation**

Further discussion required.

Ongoing
 * Future Meetings**

Every Tuesday con call and/or online meeting from 2:00-3:30

In person last Tuesday of each month (Format may change), (date may change).

Upcoming > Action Item Christine- Christine will update Outlook invitations to reflect the updates below.

Next meeting is cancelled due to FETC Conference

Following Tues call will be extended 30 minutes to account for the loss of meeting time

March 25 meeting will be rescheduled to April 1

Review Evaluations
 * Future Agenda Items**
 * How do we know our PD program is successful?
 * How is PD data driving our work?

Posted to: https://iworking.wikispaces.com/Council+Agendas Next Meeting: Tuesday, January 29th from 2:00 - 4:00 p.m
 * Planning
 * Summer Planning
 * 2008 Planning
 * 2009 Planning
 * Past and Upcoming Agendas**