December+Follow+Up+1

Return to: Council Follow Up Communications

To: Swirsky Michael; barlas mitch; reynolds amy; mcdermott j; edwards v; burt Shelley Cc: bracco w; bader t; azoulay c; feaster b; lindsay c; tfischer; nwoods; cmazza4 Subject: Council Con Call Follow Up

Hello Course Coordinator Council,

Thank you for having 100% on time participation in Tuesday’s Course Coordinator Council conference call.

Bronx: Shelley Burt North Brooklyn: Valrie Edwards Manhattan: Amy Reynolds Staten Island/So Bro: Jim McDermott Queens: Michael Swirsky (designee for Mitch Barlas) Central: Lisa Nielsen/Christine Mazza
 * Conference Call Participants:**

//Please note there are several action items.//
 * Below are highlights of our call…**


 * **Course Coordinate Status Report:** http://docs.google.com/Doc?id=dc79b7fj_15pkz6k9
 * iProgram administrators were satisfied with the report.
 * **PD Documentation (https://iworking.wikispaces.com/Evaluations)**
 * Evaluation
 * The technical issue has been resolved.
 * Please follow up with an email to participants in classes last week who experienced technical difficulty as we will need the satisfaction rate beginning in our December monthly report.
 * The committee streamlined the survey.
 * Jim is working to enhance the design to make it more pleasing. Update forthcoming.
 * Summary Sheet
 * Is included with all PD
 * The “Excel Evaluation Survey Results” document data from cell H3 (Satisfaction Rate) will be incorporated in all monthly reports.
 * Directions on how to compile survey results reside at https://iworking.wikispaces.com/Evaluations in the “Excel Evaluations Survey Results” document.
 * Sign In Sheet
 * We will use the sheet provided by Marcia Lyles along with “Signature Only” on the ProTraxx sheet until we are told otherwise.
 * We are investigating if ProTraxx can generate a sheet fulfilling Marcia Lyles requirements and should have an update by the next meeting.
 * **iProgram Class Updates/Questions**
 * ProTraxx Updates
 * If classes are canceled
 * Delete enrollments (with email guiding participants to future offerings), delete schedule, delete activity class
 * Run an activity search under your iProgram in Protraxx and ensure you do not have duplicate activities. Delete duplication. If both activities have classes associated to them, reach out to Christine for specific details to merge the activities.
 * After class ensure attendance is taken and that class is closed
 * Catalogue
 * Catalogue needs sign off by noon at December 12
 * Consultation Service
 * OIT is having one listing for all iPrograms.
 * Boroughs and prongs will collaborate to deliver these services.
 * Christine will set up one “Activity” and five “Activity Classes” by borough to capture this.
 * Christine will send out a ProTraxx how-to on procedures for consultation. Council members will provide feedback, concerns, recommendations.
 * **OIT Communications**
 * Recurring communications (reminders, non attendance, class notification, etc.) have been submitted to OIT.comm.
 * OIT.comm will only be contacted once communications are final.
 * **Hiring**
 * Candidates will be interviewed this month.
 * iPrograms should update job descriptions and program questions (per last week’s meeting).
 * Christine has distributed resumes.
 * **Marketing**
 * Consider a place on the website where participants can click to provide their email to receive information about upcoming classes and events.
 * Do we want to submit a slogan from the Council for the contest? If so, place ideas at https://iworking.wikispaces.com/Slogans. Members could still participate in their Borough, Prong, or any other group submission.
 * Does this committee have a role in the end of the year technology fair?
 * **Free Conference Call**
 * Our call was hosted by [|http://www.freeconferencecall.com/index.asp]. The sound was clear, the service is easy to use. In addition to it being free, able to host up to 96 callers, you can also record the call which you can convert to an RSS feed for others to access if they missed the call [|https://www.freeconferencecall.com/podcast.asp] At the completion of the call the host gets a report sent via email, that indicates every number that called in and how long they were on the call.

If possible, in preparation for our next meeting please update your training site information at https://iworking.wikispaces.com/OIT+Training+Sites. Please visit https://iworking.wikispaces.com/Central+Training+Sites for a sample/ideas. We would like to ensure we have consistent information and details about each of our training site locations. Feedback and recommendations around what we should capture for each site are encouraged.

I look forward to touching base with you next Tuesday at 3:00 p.m. Please propose agenda items at http://spreadsheets.google.com/ccc?key=puxHJ7Ga7C5pHtBB7HisTdQ&hl=en.

Sincerely,

Lisa Nielsen