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Agenda Items - Tuesday, December 11, 2007

Welcome
Agenda review/revise

Director Meeting - Review Minutes (Column G)
Meeting Overview
Questions

iProgram Class Updates/Questions
ProTraxx Updates? (Christine)
-If classes are canceled (Delete class, enrollments, and activity class)
-Search your iProgram activities and ensure they correlate with Famis
-After class ensure attendance is taken and that class is closed
-If we send someone out under consultation, we need to determine how to handle this registration. Borough will coordinate with the Prong when providing consultation services. There is one Activity in ProTraxx and five activity classes by Borough. Consultation will now be removed from each Prong. (Christine will follow up.)
Famis Updates? (Christine)
-Consultation is now a blanket listing under OIT
PD Catalog? (Christine)
Services Template? (Christine/Amy)
OITLive (Amy)
BIT Calendar? - Location, Times, Dates

PD Protocol Documents (https://iworking.wikispaces.com/Evaluations)
Evaluation (Go to Evaluation Tab)
-Technical Issues
-Design
-Condense/revise questions
-Filter questions?
PD Summary Sheet
-Excel Template Update
--Survey Average
-PD Sign In

Communications http://oit.wikispaces.com/Communication
-Awaiting approval
-Include OITComm only on final communication

Course Coordinate Status Report: http://docs.google.com/Doc?id=dc79b7fj_15pkz6k9
Comments?
Director Feedback?

PD Rubric (http://spreadsheets.google.com/ccc?key=pKH-9XObB1T03rdCD_4HBdQ&hl=en)
Confirm agreed upon minimum enrollment
When minimum is not met participants receive a class cancellation letter.
-Valrie Edwards is composing a draft for approval
Service Template Approval and Population - Process is being revamped by Troy and Teri
Status of Material Creation for Web i.e. Facilitator Agenda, Participant Agenda, resources, & (PP, Blog, and/or Wiki)
Blog/Wiki creation status - Jim/Amy - Will present at January Meeting
Questions/Comments

iHire - iHire.wikispaces.com http://spreadsheets.google.com/pub?key=puxHJ7Ga7C5r7QjbxsQR2YQ
Status:
-Missing candidates
-Position descriptions updates
-iProgram specific questions
-Resume review
Questions?

Marketing
-OIT Slogan Contest
-End-of-year celebration: City-wide podcasting competition

Items for Future Agendas
-Process Refinement Ideas
--Place everything in the Services Template database and that will populate iSite, Famis Spreadsheet
--Still to be populated are BIT Calendar, ProTraxx
-Material Creation
-Standardizing website population with PD
-Review Evaluations
-Summer Planning
-2008 Planning
-2009 Planning

Future Meetings
-Every Tuesday con call from 3-4
-Last Tuesday of each month onsite

Follow Up Items/Next Steps
-If we send someone out under consultation, we need to determine how to handle this registration. Borough will coordinate with the Prong when providing consultation services. There is one Activity in ProTraxx and five activity classes by Borough. Consultation will now be removed from each Prong. (Christine will follow up.)
-Determine how to capture information about participants who want info about future classes